Administrative Assistant/Coordinator

Dermody, Burke & Brown, CPAs, LLC (DB&B) is looking for an Administrative Coordinator team member who is detail oriented and well organized. This team member will be working both independently and as part of a group setting.

Key Responsibilities:

• Provide weekly, monthly, and quarterly reports as requested by various departments.
• Release and monitor client communication.
• Processing of Form 1099s, various tax returns, tax return extensions, and notices.
• Assist in the preparation, proofreading, editing, and processing of documents including financial statements, proposals, and other correspondence.
• Provide support to clients, guiding them on how to effectively use our various software.
• Sorting, delivering, and handling of incoming/outgoing mail and shipments.
• Coordinate and set up meetings, ensuring all necessary resources and equipment are prepared.
• Assist with post-meeting cleanup and ensuring spaces are tidy and ready for the next use.
• Assist with special projects and tasks as assigned.

Qualifications Required:

• 2+ years of experience in a professional office environment (proven experience as an office coordinator, administrative assistant, or executive assistant)
• Proficiency in Microsoft 365 and Adobe Suite.
• Well organized with the ability and flexibility to effectively balance the handling of multiple assignments and tasks.
• Ability to adapt and learn new software quickly.
• Successful candidate must be detail oriented and able to handle multiple tasks simultaneously in a dynamic and fast-moving team environment.
• Exceptional organizational and problem-solving skills.
• Ability to work independently as well as with a group and able to prioritize tasks.
• Strong interpersonal skills and the ability to collaborate effectively with team members.
• Excellent written and oral communication skills.

Full-time position

Starting at $21 per hour, based on experience.

Office hours are Monday ‒ Friday 8:30 a.m. – 5 p.m. Dependability is critical with overtime hours during busy seasons, (January-April) (September-October) which will include some evenings and Saturdays.

Laurina Kreis
Dermody, Burke & Brown, CPAs, LLC
443 North Franklin Street, Suite 100 
Syracuse, NY 13204
Email: lek@dbbllc.com